Regulations on the processing and protection of personal data in personal data databases owned by the seller
Contents
General concepts and scope
List of personal data databases
Purpose of personal data processing
Procedure for processing personal data: obtaining consent, notification of rights and actions with the personal data of the personal data subject
Location of the personal data database
Terms of disclosure of information about personal data to third parties
Protection of personal data: methods of protection, responsible person, employees who directly process and/or have access to personal data in connection with the performance of their official duties, period of storage of personal data
Rights of the personal data subject
Procedure for working with requests from the personal data subject
State registration of the personal data database
1. General concepts and scope
1.1. Definition of terms:
personal database - a named set of organized personal data in electronic form and/or in the form of personal data files;
responsible person - a designated person who organizes work related to the protection of personal data during their processing, in accordance with the law;
personal database owner - a natural or legal person who is granted the right to process these data by law or with the consent of the personal data subject, who approves the purpose of processing personal data in this database, establishes the composition of these data and the procedures for their processing, unless otherwise specified by law;
State Register of Personal Databases - a single state information system for collecting, accumulating and processing information on registered personal database;
publicly available sources of personal data - directories, address books, registers, lists, catalogs, other systematized collections of open information that contain personal data, posted and published with the knowledge of the subject of personal data. Social networks and Internet resources in which the subject of personal data leaves their personal data are not considered publicly available sources of personal data (except for cases when the subject of personal data explicitly states that the personal data is posted for the purpose of their free distribution and use);
consent of the subject of personal data - any documented, voluntary expression of will of an individual to grant permission for the processing of his personal data in accordance with the formulated purpose of their processing;
depersonalization of personal data - removal of information that allows identifying a person;
personal data processing - any action or set of actions performed in whole or in part in an information (automated) system and/or in personal data filing systems, which are related to the collection, registration, accumulation, storage, adaptation, modification, updating, use and dissemination (dissemination, sale, transfer), depersonalization, destruction of information about an individual;
personal data - information or a set of information about an individual who is identified or can be specifically identified;
personal data database administrator - an individual or legal entity who is granted the right to process this data by the owner of the personal data database or by law. A person who is entrusted by the owner and/or the owner of the personal data database to carry out technical work with the personal data database without access to the content of the personal data is not a personal data database administrator;
personal data subject - a natural person whose personal data are processed in accordance with the law;
third party - any person, with the exception of the personal data subject, the owner or administrator of the personal data base and the authorized state body for personal data protection, to whom the owner or administrator of the personal data base transfers personal data in accordance with the law;
special categories of data - personal data about racial or ethnic origin, political, religious or philosophical beliefs, membership in political parties and trade unions, as well as data concerning health or sex life.
1.2. This Regulation is mandatory for application by the responsible person and employees of the seller who directly process and/or have access to personal data in connection with the performance of their official duties.
2. List of personal data bases
2.1. The seller is the owner of the following personal data bases:
personal data base of counterparties.
3. Purpose of personal data processing
3.1. The purpose of personal data processing in the system is to ensure the implementation of civil legal relations, the provision, receipt and payment for purchased goods and services in accordance with the Tax Code of Ukraine, the Law of Ukraine "On Accounting and Financial Reporting in Ukraine".
4. Procedure for processing personal data: obtaining consent, notification of the rights and actions with the personal data of the personal data subject
4.1. The consent of the personal data subject must be